Position Description  

The Hemostasis & Thrombosis Research Society (HTRS) is seeking a highly organized, detail-oriented, and self-motivated individual to assist the HTRS administrative team with the day-to-day operation of our nonprofit professional society. This is a part-time, contracted position for an individual who owns a limited liability company (“LLC”) or operates as a sole proprietor.

Our preferred candidate is eager to learn, able to quickly prioritize deadlines, and enjoys working in a fast-paced environment with multiple team members. This is an excellent opportunity to gain experience in nonprofit management while contributing to the success of the HTRS mission.

Responsibilities 

1. Assist the HTRS administrative team with program execution, membership management, and meeting logistics, including:

• Preparing agendas, meeting minutes, reports, correspondence, promotional communications, presentations, and other business documents
• Responding daily to incoming calls on Google Voice
• Monitoring multiple email inboxes daily; triaging and forwarding email to other team members
• Scheduling and coordinating virtual meetings via Microsoft Teams, Zoom, or other virtual meeting systems
• Filing or archiving documents and other digital assets
• Assisting with updating and managing membership records and other association data in Glue Up, the HTRS association management system
• Scheduling communications to HTRS members via email and social media

2. Maintain a regular weekly schedule during standard business hours (Monday-Friday, 8:00 AM-5:00 PM).
3. Participate in regular weekly team meetings.
4. Attend and take minutes for other leadership or planning committee meetings as requested.
5. Interact with HTRS members, the Board of Directors, planning committees, and other stakeholders in a professional and efficient manner. 
6. Handle confidential information according to established privacy and confidentiality policies.
7. Assist the HTRS administrative team with other duties as approved and assigned by the Executive Director.

Qualifications  

• Bachelor’s degree or equivalent combination of education and experience
• At least 2 years of experience in an administrative role in a professional environment; previous association or nonprofit experience is a plus
• Excellent written and verbal communication skills
• Highly organized, detail-oriented, and self-motivated
• Exceptional time management skills
• Able to prioritize work effectively and adjust priorities as directed
• Comfortable working independently as a remote team member; previous remote work experience is a plus
• Experience using digital tools necessary for effective remote work, especially Microsoft 365 (Teams, Outlook, Word, Excel, PowerPoint and OneDrive) and Zoom
• Experience using graphic design programs such as Canva, association management/CRM software, and social media scheduling tools is a plus
• Experience handling confidential information with discretion

Additional Requirements

• This is a part-time, contracted position for an individual who owns a limited liability company (“LLC”) or operates as a sole proprietor
• The contracted individual agrees to bear full responsibility for the withholding, collection, and payment of appropriate federal and state income taxes, employment insurance premiums, and personal retirement plan contributions
• The contracted individual will be required to carry necessary business insurance
• The contracted individual must provide their own dependable, high-speed internet connection and equipment necessary to participate in Zoom and Teams meetings

Benefits 

• Competitive hourly rate commensurate with experience 
• Flexible work hours with an expectation of 20 hours/week during standard business hours
• Collaborative and supportive work culture 
• Professional development and continuous learning opportunities 

How to Apply  

Submit your resume and a detailed cover letter explaining why you would be a perfect fit for this opportunity by 12:00 PM CT on Friday, June 14, 2024, to: 

Lorilyn Jacobsen-Tews 
HTRS Executive Director
[email protected] 

The subject line of your email should read: “Association Coordinator Application - [Your Last Name].” 

About HTRS 

HTRS is a North American professional medical society with over 600 members from the United States and Canada. The Society is dedicated to research, mentoring, workforce development, and continuing medical education for physicians, investigators, and all health care professionals interested in advancing care for people with hemostatic and thrombotic disorders. 

Our members are physicians, researchers, nurses, nurse practitioners, pharmacists, medical laboratory scientists, representatives from industry, and other allied healthcare professionals involved in caring for pediatric and adult patients with bleeding and/or thrombotic disorders. 
HTRS is governed by a volunteer Board of Directors comprising academic hematologists and physician-researchers from the United States and Canada. 

Equal Opportunity Statement  

The Hemostasis and Thrombosis Research Society, Inc. (HTRS – www.htrs.org) is committed to fostering an inclusive and diverse workplace where all employees, contractors, members, and stakeholders are treated with dignity and respect. We celebrate the unique perspectives, backgrounds, and talents that each individual brings to our organization.

HTRS provides equal employment opportunities to all qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or any other characteristic protected by applicable law. We believe that diversity enriches our organization and enhances our ability to fulfill our mission of advancing care for people with hemostatic and thrombotic disorders. We actively encourage and welcome applications from individuals of all backgrounds and identities.