HTRS Meetings and Events Terms and Conditions

Liability Disclaimer and Release

The Hemostasis and Thrombosis Research Society (HTRS) cannot guarantee that participants will not become infected with an illness or infectious disease while attending an in-person meeting, workshop, or other event (the “Activity”). By participating, you acknowledge and understand these risks and nonetheless accept them in order to utilize HTRS services and attend an in-person Activity. You agree to release and waive all claims and rights against HTRS speakers, sponsors, vendors, Board of Directors, staff, and other attendees (together, the “HTRS Parties”) in connection with potential exposure to illness and infectious diseases. You understand that this release and waiver means forfeiting the right to bring any claims against the HTRS Parties, including for personal injuries, death, disease, property loss, or any other loss that may be released and waived under applicable law, including, but not limited to, claims of negligence. You understand that this release and waiver prevents you from seeking damages in any way against the HTRS Parties, whether such damages are known or unknown, foreseen or unforeseen, or occurring now or in the future.

By participating in-person at the Activity, you agree to follow all applicable health guidelines and precautions to protect yourself and others. You agree not to participate in the Activity if you are experiencing any symptoms of illness. If you do experience symptoms after the Activity, please contact [email protected].

HTRS will make every effort to reduce the risk of illness transmission on site. However, it is possible that you could come in contact with people in airports, hotels, or around the city who could potentially carry an illness, which is why HTRS requires attendees to adhere to health and safety guidelines for their own safety and the safety of others.

Code of Conduct

HTRS activities are designed to increase engagement, collaboration, connectivity, and community in a safe educational environment. HTRS values the participation of each member of the community and endeavors to deliver a fulfilling experience for all. Participants are expected to conduct themselves with integrity, courtesy, and respect for others, and maintain the highest level of professionalism at all programs and events, whether officially sponsored by HTRS or not. All attendees, speakers, organizers, volunteers, partners, vendors, and staff at any HTRS event are required to observe this Code of Conduct.

HTRS is dedicated to providing a harassment-free experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race, or religion. We do not tolerate harassment of participants in any form. All communication should be appropriate for a professional audience including people of diverse backgrounds and cultures. Sexual language, imagery, and/or profanity are not appropriate at HTRS events. Be kind to others. Do not insult or defame participants. Harassment in any form, including sexist, racist, or exclusionary jokes, are not tolerated at HTRS events. Report any misconduct to the HTRS administrative team or registration staff.

Presentation Property

All presentations are the property of the presenter(s) sharing their knowledge with participants. Please do not pirate, capture, or download presentations without the express authorization of the presenter(s). Participants will have the ability to connect with the presenter(s) through the Activity’s mobile app and are advised to contact the presenter directly if interested in receiving a copy of their presentation. All session recordings captured by HTRS during the Activity will be available for approximately one year post-Activity. Dissemination of pertinent meeting information (weblinks, account passwords, etc.) is strictly prohibited. Participants who violate these rules may be asked to leave the Activity or be disconnected from the content at the sole discretion of HTRS.

Media Capture and Attribution

HTRS maintains the sole right to record, stream, and host all content at HTRS events, whether in-person or virtually. Video and studio recording, including streaming of sessions for commercial use or use outside of HTRS' virtual platform, is strictly prohibited. Recordings of all sessions will be hosted online by HTRS for at least one year post-Activity. Presenters may share additional media and resources as part of their session or session record. These resources are provided for attendees’ personal use and are not for distribution unless the resource explicitly states that it can be broadly distributed or written permission is individually granted by the presenter. In either case, proper attribution to the original creator is required.

Photo Policy and Consent

By participating in the Activity, you hereby consent to the use of your picture, portrait, or photograph, including video footage and audio recordings of your voice (collectively, the "Photographs"), for HTRS advertising, marketing, and promotional efforts; educational purposes, commercial purposes, and any other legal purposes. The Photographs may be used in any format or media, including print and digital publication, including Internet web pages. You understand the Photographs could be circulated worldwide and that there will be no compensation for this or any use. If you must decline the use of your likeness, please email [email protected].